Academic Calendar

Use the links below to find the appropriate calendar by session:

Academic Year 2021-2022 Session 1 | Session 2 )
Academic Year 2022-2023 ( Session 1 | Session 2 )

PDF Version ( 2021-22 | 2022-23 )

2021-22 (Session 1)

July 1Session 1 begins
July 5Independence Day observed (offices closed)
July 8Syllabi deadline (BTS adjuncts only) for fall semester
July 15Syllabi deadline for fall semester
New student admission and financial aid deadline (Bethany only)
July 19Add deadline (August Intensives)
August New Student Orientation
August 2-13August Intensives
August 3Drop/full tuition refund (August Intensives)
August 4Drop/50% tuition refund (August Intensives)
August 6Drop/no NC on transcript (August Intensives)
August 13Incomplete deadline (ESR only)
August 26First day of classes (fall semester)
Opening convocation
August 27August Intensive coursework due
September 2Add deadline for fall semester
September 6Labor Day (offices closed)
September 9Drop/full tuition refund (fall semester)
September 10Grades and rubrics due (August Intensives)
September 23Drop/50% tuition refund (fall semester)
ESR Board of Advisors
September 24-26Bethany Board of Trustees meeting
September 30 – October 1Fall Break
October 1First complete draft of MA thesis due for Dec 2021 completion (ESR only)
October 7Drop/no NC on transcript (fall semester)
OctoberEarlham Board of Trustees meeting
November 1Revised MA thesis due to thesis committee for Dec 2021 completion (ESR only)
November 8-15Advising and registration (spring semester)
November 13Intent to Graduate form due
Grade Conversion Request due (graduating seniors only)
November 15MA oral defense for Dec graduation
Syllabi deadline (BTS adjuncts only) for January Intensives
November 22Syllabi deadline for January Intensives
November 22-26Thanksgiving Break (no classes)
November 25-26Offices closed
December 1Final MA thesis and MA final approval form due to Registrar (2 copies) (ESR only)
December 3Classes end (fall semester)
Incomplete Petition deadline (ESR only)
December 6Syllabi deadline (BTS adjuncts only) for spring semester
December 6-10Final exam week
December 13Syllabi deadline for spring semester
December 15New student admission and financial aid deadline for spring semester (Bethany only)
December 20Add deadline for January Intensives
Christmas holiday (offices closed)
December 31New Year’s holiday (offices closed)
Session 1 ends

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2021-22 (Session 2)

January 1New Year’s holiday (offices closed)
Session 2 begins
January 3-15January Intensives
January 3Drop/full tuition refund/add deadline (January Intensives)
January 4Drop/50% tuition refund (January Intensives)
January 6Drop/No NC on transcript deadline (January Intensives)
January 7Grades and rubrics due
January 15Incomplete petition deadline (ESR only) for January Intensives
January 17Martin Luther King, Jr. holiday (offices closed)
January 24First day of classes (spring semester)
January 29January Intensives coursework due
FebruaryEarlham Board of Trustees meeting
February 1First complete draft of MA thesis due
February 2Add deadline (spring semester)
February 9Drop/full tuition refund (spring semester)
February 23Drop/50% tuition refund (spring semester)
February 25Grades and rubrics due (January Intensives)
March 1Revised MA thesis due to thesis committee
March 9Drop/No NC on transcript (spring semester)
March 15New student admission and financial aid deadline for May Intensives (Bethany only)
March 21-26Spring Break (no classes)
March 24-26Bethany Board of Trustees meeting
March 29Syllabi deadline (BTS adjuncts only) for May Intensives
April 1MA oral exam completion deadline
April 5Syllabi deadline for May Intensives
April 15Good Friday observed (offices closed)
April 19-23Advising and registration for fall semester
April 29Incomplete Petition deadline (ESR only) for spring semester
April 29Classes end (spring semester)
May 1Final MA thesis and MA final approval form due to Registrar (2 copies) (ESR only)
May 2Add deadline (May Intensives)
May 2-6Final exam week
May 15Financial aid church service essay deadline for current students (Bethany only)
May 16-27May Intensives
May 16Drop/full tuition refund (May Intensives)
May 17Drop/50% tuition refund (May Intensives)
May 19Drop/No NC on transcript (May Intensives)
May 21Commencement
May 27Incomplete Petition deadline (ESR only) for May Intensives
May 30Memorial Day (offices closed)
June Earlham Board of Trustees meeting
June 3Grades and rubrics due (spring semester)
June 10May Intensives coursework due
June 13Syllabi deadline (BTS adjuncts only) for August Intensives
June 15Deadline for all financial aid materials for current students (Bethany only)
June 17Grades and rubrics due (May Intensives)
June 20Syllabi deadline for August Intensives
June 30Session 2 ends

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2022-23 (Session 1)

July4INDEPENDENCE DAY (Offices Closed)
15New Student Admission and Financial Aid Deadline (Bethany Only )
18Add Deadline (August Intensives)
August1‐12August Intensives
2Drop/Full Tuition Refund (August Intensives)
3Drop/50% Tuition Refund (August Intensives)
5Drop/No NC on Transcript (August Intensives)
12Incomplete Deadline (ESR Only )
22First Day of Classes (Fall Semester)
22Opening Convocation
26August Intensive Course Work Due
29Add Deadline Fall Semester
September5LABOR DAY (Offices Closed)
5Drop/Full Tuition Refund (Fall Semester)
9Grades and Course Rubrics Due (August Intensives)
19Drop/50% Tuition Refund (Fall Semester)
October1First Complete Draft of MA Thesis Due for Dec. Graduation (ESR Only )
3Drop/No NC on Transcript (Fall Semester)
6‐9Fall Break
November1Revised MA Thesis Due to Thesis Cmte. for Dec. 20 Completion (ESR Only )
8‐19Advising and Registration (Spring Semester)
19Intent to Graduate Form Due
19Grade Conversion Request Due (Graduating Students Only)
15MA Oral Defense for Dec. Graduation (ESR only)
22‐25THANKSGIVING BREAK (No Classes)
24‐25Offices closed

December
1Final MA Thesis and MA Final Approval Form Due to Joint Seminaries Registrar’s Office (2copies) (ESR Only )
2Classes End (Fall Semster)
2Fall Incomplete Petition Deadline (ESR Only); Course Extension Request Deadline (Bethany only
5‐9Final Exam Week
15New Student Admission and Financial Aid Deadline ‐ Spring Sem. (Bethany Only )
19Add Deadline (January Intensives)
CHRISTMAS HOLIDAY (Offices Closed)
30Grades and Rubrics Due (Fall Semester)

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2022-23 (Session 2)

January 2-13January Intensives
2Drop / Full Tuition Refund / Add Deadline (January Intensives)
3Drop/50% Tuition Refund (January Intensives)
5Drop/No NC on Transcript Deadline (January Intensives)
13Incomplete Petition Deadline (ESR Only ) (January Intensive)
16MARTIN LUTHER KING HOLIDAY (Offices Closed)
23First Day of Classes (Spring Semester)
27January Intensive Coursework Due
30Add Deadline Spring Semester
February1First Complete Draft of MA Thesis Due (ESR only)
6Drop/Full Tuition Refund (Spring Semester)
10Grades and Course Rubrics Due (January Intensives)
20Drop/50% Tuition Refund (Spring Semester)
March1Revised MA Thesis Due to Thesis Committee (ESR only)
6Drop/No NC on Transcript (Spring Semester)
13‐19SPRING BREAK (No Classes)
April1MA Oral Exam Completion Deadline (ESR only)
7Good Friday Holiday Observed ‐ Offices Closed
10‐21Advising and Registration for Fall 2023
8Add Deadline (May Intensives)

May

1
2 Copies of Final MA Thesis and MA Final Approval From Due to Joint Seminaries Registrar’sOffice (ESR Only)
5Classes end
5Spring Incomplete Petition Deadline (ESR Only); Course Extension Request Deadline (Bethany o
6Bethany Commencement
8‐12Exam Week
13ESR/Earlham Commencement
15Financial Aid Church Service Essay Deadline ‐ Current Students (Bethany Only )
15‐26May Intensives
16Drop/Full Tuition Refund (May Intensives)
16Drop/50% Tuition Refund (May Intensives)
18Drop/No NC on Transcript (May Intensives)
29MEMORIAL DAY (Offices Closed)

June
2May Intensives Incomplete Petition Deadline (ESR Only); Course Extension Request Deadline(Bethany only)
2Grades Due and Course Rubrics (Spring Semester)
15Deadline for all Financial Aid Materials ‐ Current Students (Bethany Only )
16May Intensive Coursework Due
30Grades and Course Rubrics Due (May Intensives)

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