Billing Procedures

The Earlham School of Religion bills students roughly one month prior to the start of each semester for that semester’s tuition, room, board and fees, if applicable, less anticipated financial aid. Payment in full of the amount due must be made, or an acceptable payment arrangement must be in place, before the semester begins.

Payment in full of any Balance Due from the student to ESR is due within 30 days of the billing date (Net 30 days). Students will be alerted via email when subsequent charges and credits are made to their accounts, and payment is due within 30 days of the transaction date.

The payment of tuition and all other applicable fees becomes an obligation at the time of registration. Registration in subsequent sessions and graduation from ESR are contingent upon satisfactory settlement of the student’s account. No transcripts or diplomas can be issued until all accounts are paid in full. All students must sign a Payment Agreement and Disclosure Statement detailing these terms and conditions.

If payment in full is not made within the terms of Net 30 Days, a student must enroll in and abide by one of the payment plans offered through ESR via Nelnet.

ESR and Earlham College have partnered with Nelnet to create an on-line Student Account Center (SAC) through which students can view or print semester bills, review account activity, and make payments. Students login to Nelnet using their ESR username and password. Students may invite their parents or others who will pay their bills to have online access as well. Due to Federal student privacy regulations (FERPA), persons other than the students may access the SAC only if they are granted this access by the student.

Emails are sent each session to all students and others who are registered with the SAC when bills are ready to view. Emails are also sent periodically with reminders to check the SAC for current information about student accounts.